Reach out to a passive candidate
Suggested shortcut/outreachBe specific about why you’re contacting them, and keep it short.
8 free, editable templates
Recruiter email templates
Candidate emails for every stage of hiring, from first outreach to the offer.
Edit any message below before copying. Replace the details in [square brackets]; they are plain text, not automatic fields. Edits stay on this page and are not saved when you leave.
Confirm an application was received
Suggested shortcut/appreceivedTell candidates what happens next and when.
Invite a candidate to interview
Suggested shortcut/interviewinviteGive the format, length, and a clear way to book.
Send interview details and a reminder
Suggested shortcut/interviewdetailsSend the day before so nothing is missed.
Follow up after an interview
Suggested shortcut/postinterviewThank them and set a decision date you can meet.
Request references
Suggested shortcut/referencesExplain who you need and how you’ll contact them.
Reject a candidate kindly
Suggested shortcut/declinecandidateBe clear and respectful; don’t leave them waiting.
Follow up on an offer
Suggested shortcut/offerfollowupCheck in before the offer deadline and offer to answer questions.
Personalize a saved candidate email when you insert it
In LazyBoard for desktop or Chrome, create a snippet called “Application received” with the shortcut ;appreceived. Unlike the square-bracket placeholders above, double-brace fields prompt you for values when you insert the snippet.
Save this snippet
Example values
- Candidate: Priya
- Role: Customer Success Manager
- Review date: Friday, November 6
- Your name: Jordan
The inserted message
See the dynamic fields guide for more field types.
Published October 25, 2026. Examples prepared with AI assistance and reviewed by the LazyBoard team.